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ABSTRACT SUBMISSON

Abstract Submission Deadline has been extended to January 19, 2018 (23:59 UTC). 

 

Abstract Submission Starts 10 April 2017
Abstract Submission Deadline 19 January 2018
Notification of Abstract Acceptance 05 February 2018
Full Paper Submission (Not obligatory) Deadline 16 March 2018


Abstract submission for oral or poster presentations will be available for the XIX. World Congress of CIGR.

Abstracts will be collected through the online system. Please review and follow the below guidelines and information to prepare and submit your abstract. Abstracts sent by e-mail, postal mail, fax, or any other method will not be evaluated. 

Abstract submission will be available until January 19, 2018, by 23:59 UTC time. The online abstract submission system will be closed for submissions after this deadline. 

 

Online Abstract Submission System 

• Abstracts should be sent by using the Online Abstract Submission System of the Congress.
• Authors shall create a personal account on the online abstract submission system, and define a username and password for themselves.
• Please do not forget to "submit" your abstract for master review. Only submitted abstracts will be evaluated, and abstracts that are not submitted but saved only will not be taken into the evaluation process.


Abstract Submission Guidelines 

• All abstracts must be prepared in English only.
• Abstracts should not have been presented at any another national or international scientific meeting.
• Abstracts can be submitted for oral or poster presentation. The Scientific Committee will take authors' preference about the presentation type into consideration while evaluating the abstracts. However, the Scientific Committee holds the right to change the presentation type of any abstract.
• Abstracts should be in relation with the General Topics of the Congress and the related topic must be indicated at the Category/Topic part of the online abstract submission system. The General Topics of the Congress can be viewed by clicking here. They are also listed at this page, below.
• All authors and the affiliations of the authors must be clearly indicated. Abbreviations should not be used for any author names and/or titles.
• Presenting author and his/her contact details must be clearly stated. 
• Abstract titles should express the research's essence, and not exceed 10 words, except in unusual instances. 
• Abstract bodies (except the title and authors) shall not be longer than 400 words. 
• Abstract bodies shall not include any indication of the personal details of authors and/or any reference to institution names, locations or funding sources. 
• Please also check below the information about the what sections should be included in the abstract body. 
• The Scientific Committee will not edit the abstracts neither for the content nor for the spell checking. Therefore, authors are responsible for the content of the abstracts, and they are kindly required to check for the typing errors. 
• Minimum of 3 and maximum of 6 keywords must be included for each abstract, and these keywords shall be written all lower case except proper nouns.
• Abstracts shall not include any figures, tables, and/or images. 

 

Please go through the below information to check if your abstract (except for case reports) is sufficient for the evaluation process:

Scientific Merit to be Reflected by the Abstract:
• Is it likely that the paper based on this Abstract will have the potential to expand the fundamental knowledge in its specific area?
• Is the Abstract scientifically sound?
• Does the Abstract reflect originality and ingenuity in its appropriate field?

Overall Quality and Content:
• Is the title clear and concise?
• Have appropriate keywords been selected?
• Is the Abstract well written and organized?
• Is the English clear and concise?

What constitutes a good Title? 
A good title should:
• Identify (briefly) the subject
• Indicate the purpose of the study
The title should supply enough information for a reader to make a reliable decision on probable interest. A short informative title is preferred over a long obtuse one. 

What constitutes a good Abstract?
The purpose of an Abstract is to provide a clear and concise summary of the information presented in an article. The basic organization of an Abstract includes a topic sentence or hypothesis (rationale) of the work, a brief description of the methods, a summary of the results, and a conclusion. Literature citations and references to tables, figures, or equations should be placed in the body of the paper to be submitted later.

The topic sentence states the purpose of the research. What was studied? What hypothesis was tested?
A brief description of the methods should give the reader an idea of the general approach used by the researcher. What kinds of subjects were used? How were the control and experimental groups treated? Two or three sentences are usually enough; anyone who wants to repeat the research will go to the main article for full details on the procedure. The abstract should contain only enough about methodology to provide a context for the results, which are presented later.

A summary of the results should include the major trends. The goal of the Abstract is to state only the most important results of the study. Data may be given to emphasize the results; group size, p-values, or other statistical results should be provided in summary form.

A concise statement of the conclusions that can be drawn from the study completes the Abstract. Results should not be restated here. The researcher may wish to place the work in perspective by stating whether the report confirms or extends the findings of previous researchers.

A researcher preparing an Abstract should think:
1. This is what we studied.
2. This is how we did it.
3. This is what we learned.
4. This is what it means.

Abstract Categories; General Topics of the Congress:
• Land and Water
• Structures and Environment
• Plant Production
• Energy in Agriculture
• System Management
• Bioprocesses
• Information Technology
• Workshop on Image Analysis and Spectroscopy in Agriculture

 

Evaluation of Abstracts, Acceptance Letters and Full Papers

Evaluation of Abstracts: 
Reviewers will evaluate Abstracts based on the above criteria and will make one of the following recommendations.
• Present your study orally at the Congress
• Present your study as a poster at the Congress
• Reject
The final presentation type of the accepted abstract is under the discretion of congress scientific committee. Abstracts of the unfinished researches will not be evaluated. 

Announcement of Acceptance:
• Due to the extended abstract submission deadline, the date for abstract acceptance letters has also been extended. The abstract acceptance letters will be sent by February 05, 2018.
• The acceptance letters will be sent to the submitting authors' contact e-mail address in the system.
• All accepted abstracts will be highlighted in the system and authors will be able to monitor the actual situation of their abstracts.
• At least one of the authors of each accepted abstract shall register for the Congress in order to have their abstract included in the final Scientific Programme and published in the Congress Abstract Book.
• Abstract authors will have the opportunity to register with the early registration fees after getting their acceptance letters. Please note that this opportunity will be provided only for a limited time after the acceptance letters are sent, until February 16, 2018

Full Paper Submission:
Full paper submission is not obligatory. The authors who would like to submit their full papers, should submit them latest by March 16, 2018. 

 

Publication of Abstracts

All accepted abstracts of the Congress will be published in the Congress Programme & Abstracts Book of CIGR 2018. This book may be distributed as a printed version, or published as a pdf document. In either way, it will be placed at the Congress website, and CIGR's website, after the Congress dates. 

Full papers of a "special collection" to be selected by the Organizing and Scientific Committees, and/or Technical Section Boards of CIGR will be published in a peer-reviewed journal after the Congress. Kindly note that the journal (journals) to publish the special collection has not been decided, yet.  

 

Presentation at the Congress

Instructions for the preparation of Oral and Poster Presentations after receiving the acceptance information are provided below:

Oral Presentations:
• A presentation number (different than the abstract reference number in the system) will be assigned to each accepted oral presentation.
• Oral presentations will be prepared in power point presentations (pptx) format. The slide size should be 4:3.
• Time to be allocated for the oral presentations will be 15 minutes per presentation.
• Discussion time for each session will be determined at a later stage.
• As the official language of the Congress is English, all presentations must be done in English. There will not be any simultaneous translation from/to any other languages.
• No commercial products or techniques will be permitted.
• You may not present a previously published and/or presented study. 

Poster Presentations:
• A presentation number (different than the abstract reference number in the system) will be assigned to each accepted poster presentation.
• Posters will be displayed as Electronic Posters at the Congress.
• The template for preparing the e-posters will be sent to the authors of the accepted posters.
• The deadline for sending the e-posters to the Congress Secretariat is March 30, 2018.
• Graphics, images, and/or figures are allowed to be used on the posters.
• There is no limitation for the use of colours.
• Should you need the Congress visuals for using them on the posters, please contact to the Congress Secretariat for the visual documents.

 

You may contact to the Congress Secretariat (cigr2018@k2-events.com) for any queries you may have or any information you may need.